Secrets of an organisation’s power

Order, schema and experience – it is the proper organisation of work that has helped the great minds of our time to make amazing discoveries and create great inventions. The secret to work efficiency is to minimise unnecessary decision-making processes on which we waste our precious time. How often, when standing in an office reception area, do you wonder which drawer to put an invoice in?

A clear and readable filing system keeps your paperwork in order and increases the efficiency of your employees. Reducing the time spent on the smallest things will allow them to focus on bigger, more serious challenges. See how to organise your office efficiently and quickly with products from RAJAPACK, the largest packaging distributor in Europe.

Virtual tidying up, or online archiving

Before you get down to manually filing your documents, make sure all the files on your computer are in order. Doing so will streamline your work and make it easier to complete even the most complex group projects. In addition, virtual data archiving protects your data from theft, damage or Internet virus attacks. There are many helpful applications for dealing with file clutter.

The most popular free online archiving application is Google Virtual Drive. You can use it to organise all your documents in folders and even give access to other selected Internet users. Google Drive allows you to create documents that can be worked on by several people at the same time, and once edited, you can successfully save the data on your computer.

Paperwork tamed

Although the development of technology has significantly changed the nature of the work of the modern office, there are fields in which it cannot displace the necessary paper documentation. Invoices, contracts, orders,- all these documents must be kept in printed form.

How do we manage to organise them so that they do not take up too much of our time?

1. evaluation

An excellent way is to subject each document to a brief, factual analysis. Ask yourself if you need it and what you need it for, and give it some weight. Mark important and urgent documents accordingly. RAJAPACK colour-coded binders are ideal for this purpose.

They enable easy and useful division of documents and their identification. All you need to do is place documents of a specific rank in different coloured binders.

2. selection

A further step to reduce the amount of documentation as much as possible is to divide it into groups of people to whom it is addressed. This good practice classifies relevant data to selected employees. This avoids document chaos and makes it easier for employees to find the information they need.

In order to facilitate this sorting, it is advisable to use the practical indexing dividers offered by RAJAPACK. They make it quick and easy to identify all kinds of documents.

3. archiving

All older documents which are not currently in circulation, but need to be filed, should be properly labelled and protected. For this purpose, let’s use filing boxes. Those in the RAJAPACK range have a convenient top-opening lid for quick access to documents.

These three simple steps have led us to the effective segregation of documentation, which translates into a cleansing of our office space, which we will be able to manage so that we can work even more pleasantly and efficiently.

The circulation of documents is an indispensable part of the functioning of every smallest company. Let’s ensure that this process is as uncluttered as possible.

For more interesting inspirations, visit: https://www.rajapack.pl/