[IT] How RAJA’s e-procurement service works
4min read
15/03/2024
It is called e-procurement, but it is in every way the shopping experience of an e-commerce. We are talking about RAJA’s digital platform for procurement management, designed by the company to offer customers a simple and immediate tool to complete their orders in a centralised manner. A solution that, compared to traditional procedures, offers significant advantages in terms of time, but also in terms of visibility over the entire supply process, and of course in terms of reducing indirect costs.
A step back: what is P2P (Procure to Pay)
The e-procurement system Rajapack is part of the family of software for management of Procure to Pay (or Procurement to Pay, or P2P). This term refers to the process by which a company secures supplies from a supplier. It starts with the issuing of an order, continues with invoicing, passes through delivery and finally payment.
With Source to Pay on the other hand, we indicate that path, always aimed at the completion of a purchase by a company, which starts with the previous phase, i.e. with the evaluation and skimming of offers from different suppliers. In both cases, these are processes that, with the advent of new technologies, are becoming increasingly digitalised. are becoming increasingly digitalisedwith the countless advantages that this entails.
RAJA E-procurement: here are the advantages
Centralising the procurement of all packaging, warehouse and office supplies – not only packaging, but also cleaning materials or stationery – with a single supplier and on a single digital platform provides many important benefits. Here are the main ones:
- Enjoying a 360-degree visibility of operationsboth those conducted by the parent company and those managed by its subsidiaries
- Saving on purchasesas the platform allows all orders to be completed by applying the prices previously negotiated with Raja’s contact persons.
Not to be overlooked, moreover, is the fact that the system also allows branch offices to compile their own purchasing lists independently, thus relieving the central office of its tasks and fostering the development of a collaborative and proactive to procurement management within companies.
How does Raja switch to e-procurement?
In order to take advantage ofRaja e-procurement you need three things: an e-mail address, an invoicing address and a delivery address (or addresses). Our specialists will support you in setting up your account after making the appropriate assessments and finalising the system set-up based on your needs. Once these tasks have been completed, both the head office and the branch offices of your company will be able to complete their orders and follow them through to the next steps. Each of the locations will have its own dedicated profile.
The panel panel can be customised with your company logo and with messages addressed to your employees. An important feature is that Raja e-procurement is offered as a Saas (Software as a service)that is, you do not need to install any software, because this is accessible via the cloud and therefore navigable by browser.
What functionalities are present on Raja e-procurement
The menu includes the product catalogue available, the history of purchases already concluded, the orders pending and invoices issued, as well as the possibility of compiling ‘purchase lists’ which can then be added to the shopping cart. Other functionalities consist of the possibility for the head office to approve orders issued by a subsidiary (e.g. if above a certain amount), to view the most purchased products, and to monitor its activities by producing statistics and reporting on purchases.
The main advantage, however, is the possibility of access to price lists with negotiated pricesi.e. customised on the basis of offers previously agreed upon between Raja’s sales accounts and client companies. In addition, the management panel allows companies to upload documents to share with employees, such as certifications or packaging management renderings. Finally, Raja’s e-procurement system also provides the possibility of managing purchases within framework agreementsand thus with customisations not only with respect to purchase prices but also to conditions such as payment times or delivery methods.
