How do I send music equipment by courier?

Electronic equipment requires special handling during transport – including music, audio equipment. Wondering how to pack and protect your electronics? Unsure about shipping music equipment by courier? We will dispel all your doubts!

How do you pack your music equipment for shipping?

Wondering how to ship your music equipment? Start by being prepared. Music equipment and other electronics should be packed in a certain way. Any speakers or audio speakers must be turned off. It is best to separate the cables from the music equipment, then tie them together (this will avoid tangling them) and place them in sealed bags (all cables separately).

All accessories that came with the music equipment (remote control, screws, nuts) should be placed in plastic bags. The power supply and batteries should also be packed separately. It will also be necessary to protect (e.g. with bubble wrap) all buttons, contacts, batteries.

How to pack music equipment? Music equipment, intended for shipping, should be in a cardboard box. Ideally, you should use the original packaging (with specially fitted polystyrene moulds), but if you don’t already have one – nothing lost. In this case, it is worth ordering a sturdy and stable cardboard box (made of corrugated cardboard) and protective materials (including bubble wrap, parcel fillers). Don’t skimp on these – a good quality cardboard box gives you an almost 100 per cent guarantee of safe transport (the only risk could be errors on the part of the courier company). Check here where to get a large cardboard box for shipping.

How to pack your music equipment? Use eco-friendly cardboard boxes from RAJA

Eco-friendly cardboard boxes from RAJA are completely safe for the environment. They are created from nature-friendly materials, e.g. paper and cardboard, grass, vegetable starch, cellular glass, hemp. However, the first material is the most popular.

On the surface, ecological packaging is no different. They are durable, resistant to mechanical damage. They can be used for practically everything – except very large and irregularly shaped items. Music equipment, however, is one of the lucky ones. It can be packed in ecological cardboard boxes of adequate size.

RAJA cares about its customers and keeps a close eye on all trends. The ecological boxes on offer are made from recycled material that can be recycled again later. They are reusable products – they can be used not only for transporting goods, but also for storing various things.

Still not convinced? Check out why you should choose cardboard boxes and eco-friendly packaging.

How do I protect my music equipment in transit?

Securing your music equipment for shipping is essential. Once you have placed your music equipment inside a well-fitting cardboard box (in terms of size and shape), protect it additionally with bubble wrap (just double-roll on all sides) or packing paper. See and learn about essential packaging accessories.

What’s next? Find out more tips on how to protect your music equipment in transit. Styrofoam or foam parcel fillers will come in handy. These protective materials should not only be spread on the bottom, but also filled with them in the empty spaces between the walls of the carton and the goods. You must make every effort to minimise the risk of damage to your music equipment. Be mindful of small mechanical components that could easily be damaged by shock and vibration. As already mentioned, place them in separate bags that you will stick firmly to the music equipment.

Seal the cardboard box packed and protected in this way with adhesive tape so that the flaps of the cardboard box fit tightly together. If you want to further protect your consignment from moisture and adverse weather conditions (advisable), surround the box with stretch film. Also remember to put warning labels on the carton (in particular “Top/Bottom”, indicating where the top of the musical equipment is and where the bottom is).

How do you ship new music equipment?

Transporting new music equipment is much simpler. This is most often dealt with by mail-order and online shops, which have to pack and ship the audio equipment intact. However, this is a simple task. Every new piece of musical equipment has factory packaging, which consists of an undamaged and perfectly fitting cardboard box, polystyrene inserts, foils, fillers, various other protections. In this case, the question of how to pack musical equipment is trivial.

Suppliers, with the customer’s best interests in mind, often choose to additionally secure the original carton with the musical equipment. They place the package in an additional box, which they fill tightly with cushioning materials. They seal the whole thing with adhesive foil and wrap it in stretch film to keep moisture out of the consignment.

Double-protected audio equipment is almost a 100% guarantee of safe transport.

How do I send music equipment? Types of shipment

Before you send your music equipment by courier, you need to decide which shipment variant you choose – standard or non-standard shipment. The first type includes parcels of standard size and weight. This is a much cheaper option, but has a significant disadvantage – standard parcels are not treated with the same care as non-standard ones. However, much depends on the size and weight of the audio equipment.

If your music equipment is bulky, delivery will be much more expensive. Courier companies recommend buying additional services in this case (e.g. delivery confirmation or sending a parcel without printing a label).

Where and how to send music equipment? The courier service can be ordered as standard, on the spot, or online via the website of the selected carrier. In the latter case, you will need to provide the required details when sending, including the address of the sender and addressee, the exact dimensions and weight of the parcel.

Shipping music equipment by courier versus insurance

If your music equipment is extremely valuable, it is worth thinking about insuring the shipment. Taking out such a service gives you the assurance that your parcel will be treated with even greater care during transport. It also guarantees that you will get your money back if your valuable audio equipment is damaged by sorting staff or the courier. However, remember – if it turns out that the cause of the damaged music equipment is a poorly secured parcel and not an error by the courier company’s employees, you will not be compensated. You need to bear this in mind when you start thinking about how to secure your music equipment in transit.

If you intend to insure the contents, do not under-declare the value of the parcel – otherwise the compensation may turn out to be less than you should actually be entitled to.